Here is a list of Bailiff responsibities during deliberations;
Deliberation
When the case is given to the jury, the bailiff ushers the jurors into the jury room. The jury instructions, the verdict form(s), and admitted exhibits are taken to the jury room by the bailiff. Exhibits that were not admitted, depositions, and attorneys’ notes do not go to the jury room. Many judges will ask the attorneys to check the exhibits before the bailiff takes them to the jury room, to be sure that the jury does not receive any material that it should not have.
Jurors who have taken notes during trial are allowed to have those notes in jury room during deliberations. After the verdict is formally announced, all juror notes must be collected and destroyed.
The bailiff should not enter the jury room at any time while the jury is deliberating. The bailiff should not answer any questions and should ask the presiding juror (foreman) to put any requests or questions in writing. Any communication between the bailiff and the presiding juror (foreman) should be at the open door of the jury room.
The bailiff makes any telephone calls requested by jurors, after obtaining the judge’s permission. It is important that families know when a juror is to be delayed. Attorneys may want access to telephone messages. Do not destroy them until after the trial is completed.
The bailiff does not deliver any communication to a juror without permission from the judge.
When a written question is received from the jury, the bailiff should note the time received and the contents for the clerk’s minutes and contact the judge immediately. If an answer is delivered to the jury, the clerk will note the time and contents for the clerk’s minutes. The bailiff should instruct the jury that the note must be saved because it is part of the official court record. Some courts have a typed instruction that is stapled to the note, stating that the note must be saved. Other courts attach the note to a cardboard holder, stating that the note must be saved.
The bailiff should not provide the jury with any tools (ruler, magnifying glass, calculator, etc.) or equipment (tape recorder, shadow box, projector, etc.) without permission from the judge.
If the jury has not reached a verdict and it is nearing lunch or the dinner hour, ask the judge if you should inquire whether the jury wants to eat. Often during deliberation it is easier for courts to order a lunch for jurors to eat in the deliberation room.
Ask all jurors to step into the courtroom, and lock the jury room door. Remind jurors that they are not to discuss the case outside the jury room. Check hallways to see that they are cleared of parties, spectators, and witnesses.
While at lunch with a deliberating jury, be very guarded about questions you are asked. A slip of the tongue could cause a mistrial. Jurors often ask how long they will deliberate or whether they will be allowed to go home at a certain time. Your answer may influence their deliberation.
Jurors should not be allowed to pay more than the amount allowed for meals. Jurors cannot order alcoholic beverages.
If the jury is allowed to separate (leave the courthouse) during deliberation, the judge will have the jury come to the box and will instruct them regarding the separation. In a criminal case, the bailiff should check with the judge about whether the defendant should be present.
If a jury is sequestered during a trial, carefully go over all security precautions with the judge and any other bailiffs.
In felony cases, the defendant must be present for the verdict, and most judges require defense counsel to be present or have presence waived on the record. The bailiff should ask attorneys to leave a telephone number where they can be reached with the clerk. The attorneys are supposed to stay within 10 minutes calling from the courthouse.
Verdict
When the jurors indicate they have reached a verdict:
a. Inform judge.
b. When counsel and the parties have assembled, the judge will direct you to have jurors return to box. They take their usual seats in the box, with the presiding juror (foreman) carrying only the form of verdict(s). The judge asks the presiding juror (foreman) if a verdict has been reached and directs the presiding juror (foreman) to give the form to bailiff. The bailiff delivers it, unread, to the judge.
c. As the verdict is read, or immediately thereafter, go to the jury room, gather and count the exhibits and instructions, and return them to the clerk as soon as possible. Destroy any notes the jurors have made.
d. After court adjourns, return any jurors’ possessions that you previously removed from the jury room.
e. Sometimes there will be dangerous items of evidence—firearms, drugs, knives, etc. The nature of these items requires extra care to assure that necessary safety precautions are taken.
f. Sealed verdict procedure. When the jury indicates they have reached a verdict in a criminal case but defendant or attorney cannot be located, the bailiff gives the presiding juror (foreman) a large envelope in which to place the verdict. The bailiff instructs the presiding juror (foreman) to seal and place signature across the sealed envelope. The bailiff then brings jury into open court where the judge questions the presiding juror (foreman) as to the condition of the envelope. Bailiff gives envelope to the clerk, who has care and control until proper parties are together in court at a later time.
The court excuses the jury for the evening with instructions to return at a specified time. At that time, the envelope is returned to the presiding juror (foreman) in open court and the judge questions the presiding juror (foreman) as to the condition of the envelope. The judge will then have the presiding juror (foreman) remove the verdict from the envelope and hand it to bailiff.
Here is a link to where I found this info,
http://www.courts.wa.gov/training/global_printversion/Bailiff_PrintVersion.htm