Dinner dance & silent auction planned for Dec over at Disney...
http://www.facebook.com/BringKidsHome
Says the Director will appear, also some "experts".
Okay, this is just driving me nuts.....
#1 - Most charities will not plan any kind of fundraising around the holidays except for the "established" well known charities. The reason is simple economics. Event planners know this.
#2 - A Dinner, Dance and Silent Auction requires more than just a room at Disney. The Venue has to be secured in order to ask for donations (items) for the Silent Auction as well as printed on the invitations that should be going out soon. The venue must also be secured in order to give this information to radio and tv spots to advertise this fundraising event.
#3 - Caterers have to be hired , a menu decided upon and a deposit placed. This is a very busy time for most caterers and more often than not the good ones are already booked. Hope the foundation has some immediate cash because most caterers have a minimum per person plate and usually with a new client has to be paid up front regardless of how many show up. It's a difficult balancing act trying to figure out how many people might show up and ordering enough food so as to feed everyone but not over order and have paid for food to be thrown away and charged for it.
#4 - Entertainment...hence the "Dance" part of the description of the fundraiser. Booking a cover band needs to happen ASAP as contracts and deposits need to be signed and sent and some times this may take some time as an offer and counter offer may take a while to come to terms. Advertising for the event should essentially have the name of the entertainer. Full payment is usually required before the band will play. Same with a DJ. Again, busy time of year, hope they have been researching their entertainment options.
#5 - Decor. Some hotels and I would expect Disney would have tables, chairs and table linens available to rent but centerpieces, fresh flowers, candles etc. would have to be purchased or rented by the people having the event.
#6- Stationary needs to be at the printers, well, now. Invitations, tickets, posters, flyers, paper goods for the auction etc. need to be designed, approved, printed and mailed and released to various media outlets.
This is just a short list of preparations that a Charity needs to have already completed if having a Dinner, Dance and Silent Auction in a month or so. If they were counting on the generosity of others to make all this happen, they should have started planning a lot sooner than now. Folks have so many different obligations at this time of year.
If this Charity is just now starting to make some plans for this event in December...well, Good Luck!